ROC Change / Address Change

Changing the registered office address of a company under the jurisdiction of the Registrar of Companies (ROC) in India is a mandatory legal process governed by the Companies Act, 2013. It ensures that all legal and statutory communications are received at the updated address to maintain regulatory compliance.
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Service Overview

Every company registered in India must maintain an official address registered with the ROC. When the company’s address changes, whether within the same city, state, or to a different state, it must update the records with the concerned ROC. The process involves board resolutions, filing specific forms, and receiving ROC approval, depending on the type of change.

‍Challenges of Filing for a Private Limited Company

Complex Procedures
The formation of the private limited company is quite complex as it requires many legal formalities.
Time-Consuming
Sometimes, its exhausting to gather all the necessary papers and fill out all necessary documents.
Share Limit
In a Private Limited Company there is a limit of 200 shareholders, with a restricted limit on share transfers.
Business Commencement
Within 180 days of registering a Private Limited Company, the certificate of commencement of business must be obtained.

‍Challenges of Filing For ROC Change / Address Change

Complexity in Address Change Across States
Changing the registered office from one state to another requires approval from both ROCs. This includes altering the company’s Memorandum of Association (MoA), which adds extra procedural steps and time.
Multiple Approvals and Documentation Requirements
Address change mandates resolutions, utility bills, NOCs, and ROC forms like INC-22 and MGT-14. Missing or incorrect documentation can result in rejection or delays by the MCA.
Ensuring Timely Compliance and Avoiding Penalties
The timeline to update the address post-change is limited. Failure to comply within the prescribed days can attract fines and impact legal standing.
Coordination with Government Portals and ROC
Accurate form filings and seamless coordination with ROC and government portals are required. Inexperience may result in missteps or incorrect filings that delay the update.

Advantages of ROC Change / Address Change

Maintains legal compliance and accuracy
Updating ROC ensures legal notices reach the correct address and prevents compliance risks or government communication gaps.
Smoothens business operations and reporting
A registered address change helps maintain accurate statutory records, improving transparency for clients, stakeholders, and regulators.
Avoids penalties and government scrutiny
Timely change filing avoids late penalties or unwanted attention from MCA authorities during audits or compliance checks.
Facilitates transparency and trust building
Publicly updating business addresses builds trust among vendors, investors, and customers, especially during inter-state expansion.

Service Process

01
Initial Consultation and Assessment
We assess the address change type (within city/state/interstate) and determine required compliance procedures.
02
Document Collection and Verification
All necessary documents including address proof, NOC, resolutions, and MoA are gathered and verified for accuracy.
03
Drafting Board Resolutions
We prepare the required board or shareholder resolutions for address change, depending on the type of move.
04
Filing of Required Forms
ROC forms like INC-22 and MGT-14 (if needed) are filed after ensuring they meet MCA portal requirements.
05
Follow-Up with Authorities
We monitor ROC processing and assist in addressing any queries or objections raised by authorities.
06
Final Confirmation and Compliance Record
Once approved, we provide the ROC acknowledgment and update compliance records to reflect the new address.
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Service Process

Consultation
We will have a consultation regarding your business vision and requirements to decide on whether the private limited company fits you well.
Documentation
We will help you to do the paperwork involving preparation of the Memorandum of Association and Articles of Association.
Registration
We will then forward all the necessary documents to the Registrar of Companies as required for registration.
Support
We will always be here with you to offer assistance and advice so that you can efficiently run your private limited company.
Compliance:
We will assist you in maintaining a continuing compliance with all legal and regulatory standards.
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Service Process

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We simplify certification processes, ensuring faster approvals and minimal documentation for seamless compliance.

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Service Breakdown

Eligibility

Eligibility

All registered companies under MCA: Whether Pvt Ltd, LLP, or OPC, any business registered with MCA is eligible for address change.
Valid ownership or rental agreement: The company must legally occupy the new premises with valid ownership or rent/lease documents.
Board resolution passed for address update: The decision for address change must be approved in a formal board meeting.
Updated MoA for interstate changes: For address changes across states, MoA must be altered and approved by shareholders.

Documents

Documents

Proof of new registered address: Utility bill (not older than 2 months), rent agreement, or ownership documents are essential.
Board resolution approving address change: A copy of the resolution passed by directors approving the new address must be submitted.
NOC from property owner (if rented): No-objection certificate from the property owner/landlord is needed in case of rental property.
Copy of MoA and AoA (if applicable): Updated MoA and Articles of Association may be needed for inter-state address changes.

Who Needs

Who Needs

Businesses shifting office premises: Any company moving its operational office to a new location needs to update ROC records.
Companies expanding across states: Businesses growing beyond current state borders must register the new state as the official address.
Compliance-driven address rectifications: Companies with previous address discrepancies must initiate formal ROC change to avoid notices.
Change in rented/leased property agreement: When office lease ends or landlord changes, updating the registered address becomes essential.

Creating

Trust-Driven Relationships

JR Compliance is one of the known name for BIS certification, they are well versed with processes and guide client properly.
Kartik Shah
Published on 4 March 2024
We have outsourced the entire BIS certification responsibility of our panels to JR compliance since 2017 and their service so far has been exemplary.
P N Dhawanjewar
Published on 4 March 2024
We have been using JR Compliance services since last 3 years on various BIS related registration & testing of our various IT & electronic products. We really appreciate your full-fledged & excellent support in all respect in this matter.
K Narayanan
Published on 4 March 2024
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FAQ

How soon should I update my new address with ROC?
The company must file Form INC-22 within 30 days of the actual address change. Delays beyond this timeline can attract penalties.
Is ROC address change mandatory for rented office space?
Yes, even if the new address is on rent, it must be updated with ROC using proper rental agreement and NOC from the landlord.
What forms are required for address change?
Primarily, Form INC-22 is used for address change. MGT-14 and Form INC-23 may also apply in inter-state changes.
Do I need to update my GST registration separately?
Yes, address change under ROC must be separately updated on the GST portal and other applicable licenses or departments.
Can an LLP also change its registered office address?
Yes, LLPs can change their registered office by filing Form 15 with ROC and following the required compliance procedures.

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